First off, let’s get this straight, NOTHING beats the old pen and paper, right? The tried-and-true methods continue work because they are tried and true. But, if you want to use your project management system to collaborate with people and use new technology, you'll have to move into project management apps. 

If you’re a small, family printer, you may be used to using the tried-and-true, physical methods you’ve always used. Honestly, if that works for you, stick with it. If you’re happy and productive with a paper planner, keep at it.

Don’t fix what isn’t broken. 

But, if you’re pushing the limits of your current project management system, or you want to make it standardized, there are several tools that can help you do that. Some are very complicated with various collaboration and automation options, and some are more simple. This will help you look at five great project management apps for printers. 

Great for Non-Tech People: Spreadsheets

Let’s face it. Lots and lots of people don’t like learning new software, whether it’s people who’ve been at the job for 40 years or the young’uns who just don’t like tech. There are plenty of people for whom software is not their native language. If you, or your team, is like that, spreadsheets are a great, simple option for project management. 

Spreadsheets can be as simple as you want them to be, but they can also be expanded into powerful, automated systems. The best part is that the non-tech person doesn’t have to learn all of the buttons and tools. He just sees the same spreadsheet he’s used since computers came out. You can use a spreadsheet with a downloaded software suite, like Microsoft Office, or you can use the many online spreadsheets, like Google Sheets. 


Great Free Option: Trello

Trello is one of the best project management apps on the market. It is one step up in difficulty from the old-school spreadsheet, but it also has simple tools to collaborate with other people. 

Trello is a web-based project management system that you access through your preferred web browser. It organizes projects based on a system of workspaces, boards, and cards. The workspace contains all the boards, and each board contains all the cards. You can assign tasks to individuals in your team, create deadlines, and include messages to each other. It can be as simple and as complex as you want it to be.

Best of all, Trello allows unlimited users in the free option, only limiting the kinds of features you can include. The basic project management software is completely free. 

Great Timeline-Based App: Monday is an excellent project management app, and my favorite feature is the timeline. While you can use it like Trello with project boards, the timeline lets you see all the tasks assigned to individual collaborators and monitor their progress. That allows you to have a quick look at a project’s progress and assess how it’s going. 

Monday has several pricing options. The free option is limited to only two users. If you want project management for just yourself, it will work fine. Once you start adding people, you’ll need to pay. Monday’s key feature, the timeline, requires users who update their own content, so it’s likely that you’ll need to pay to get the most out of this one. 

Great for Mobile: Actions by Moleskine

Excellent mobile project management solutions are difficult to find. Most companies have a mobile app, but they tend to be poorly ported versions of the web platform. They are awkward to use and don’t always integrate well with digital voice assistants.

Actions by Moleskine looks great on your phone, and it is easy to use on your mobile device. It uses the same gestures and actions that have become standard on phones, so most of it comes naturally.

Great For Desktop: ProjectLibre

Almost all of the above software is web-based. You have to use your browser to access the software and pay a monthly fee to use the advanced features. That means you have to rely on someone’s servers and hope they don’t go under or take away access from your data. 

Some people prefer a desktop solution that doesn’t rely on the cloud. ProjectLibre is downloadable software. It’s hard to find project management software for desktop, because most people find web-based solutions so much easier to use for teams. ProjectLibre is the best option we could find for desktop. It’s also free!


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